Executive Committee

First of all, a huge thank you for volunteering as an Executive Committee member and trustee with the 16th Sheffield (Westbourne) Scout Group, or for considering this role.

The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment. People like you joining our Executive Committees and Boards of Trustees make sure that we can sustainably deliver a fantastic programme for our young people to develop skills for life - safely, legally, and in line with our charitable purpose.

Use this information as a starting point for understanding the role and to find out what to do first.

There are links to full and complete role descriptions here, but these include bullet points to cover every eventuality of every UK Scout Group, District or County.

The basic role responsibilities in practice for 16th Westbourne are summarised below:


Group Chair

The Group Chair is nominated by, and works closely with the Group Scout Leader. The role of Chair is as follows:

  • Organise and chair committee meetings
  • Work with other exec members to improve group resources and fabric of the building
  • Ensures compliance with the Scouts rules
  • File AGM minutes and finance figures with the Charities Commission

Group Treasurer

TBC


Group Secretary

The Group Secretary produces meeting minutes and ensures good communication within the executive committee.


Fundraising Secretary

The Fundraising Secretary organises activities and initiatives to raise funds for the group. This could be supermarket bag packing, parent event nights or applying for grants or lottery funding.


Maintenance

TBC


Quartermaster (QM)

TBC

Please contact Chris to discuss how you'd like to get involved with the Executive Committee.

There is an application form linked on the right of this page. Please download the form, edit it and email the completed form to chris.

Chris will arrange for your application to be kicked-off. Chris will organise a time to meet you to go through a DBS check too - This should only take 15-25mins, and you will need three forms for ID, include photo ID, address and another form - E.g. Driving licence, passport and bank/utility statement header.

To support you in your Executive Committee role, there is some introductory learning to do. It can be completed online and is split into five topics, usually taking about 30mins each. You can do all five topics at once, or do them one at a time.

It's a good idea to get started as soon as you can, as this will help with your understanding of Scouting, our values and key policies, and your role as a trustee.

There are links to the training courses on the right of this page.

Information regarding AGMs are shown in the following links:


Base Agenda

  1. Welcome
  2. Approval of minutes of last AGM
  3. Section Reports:
    1. Beavers
    2. Cubs
    3. Scouts
  4. Group Scout Leaders Report
  5. Treasurers Report & Accounts
  6. Agree a quorum number - No of exec members to make group decisions
  7. Election of officers
    1. Treasurer
    2. Chair
    3. Secretary
    4. Fundraising Secretary
  8. Any questions + Any other business
 

16th Sheffield (Westbourne) Scout Group

Scout Association Group Reg No. 2817
Priestman's Post, Spooner Road, Broomhill, Sheffield, South Yorkshire, S10 5BL

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